Records Management Assessment
While most companies recognize the need to maintain certain records in order to meet government mandates, few
have – and follow – a comprehensive process that includes elements such as a records retention management.
InfoPreserve will work with you to evaluate your current practices and opportunities for improvement, design
document retention policies based on applicable legal requirements & business need, and together create a plan for
moving to a proactive records management process.
Media Services
Some government records are still legally required to be stored on microfilm. Once you’ve moved your documents
to the InfoPreserve cloud for easy access, we can quickly and easily output them to microfilm for storage. This way
you meet the government mandate, but gain all of the advantages of immediate online access and long-term
preservation protection.
Most writable CD and DVD media does not provide a viable alternative for preservation with a life span of only 5 to
7 years. Should your industry require use of this media, InfoPreserve can also output your documents and
information to special optical preservation media with a 100-300 year life.
Secure Physical Storage Services
For the few regulatory situations that require output to either microfilm or optical media, InfoPreserve can store
your physical media in a secure, climate-controlled facility.
Other InfoPreserve Services
Contact our Sales and Customer Service professionals to learn more about services targeted to your business
needs. We will work with you to address your unique challenges and have the knowledge to make your Preservation
experience both seamless and cost effective.
Sales: 585-542-4180
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Additional Services
InfoPreserve and our reseller partners will work with you to make it
as simple as possible to move your current information into the
InfoPreserve cloud. Depending on your needs, we offer the following
services to make the process smooth and seamless.
Project Management and Staff Augmentation
Your transition to the InfoPreserve cloud can begin with one or two people
and a small set of documents, or you may choose to bring an entire
department online at once. If your busy staff needs assistance, we can
provide experienced project managers and/or clerical help to supplement
your in-house resources.
Scanning Services
For customers with existing documents stored on paper, we can scan and upload your
documents to the InfoPreserve cloud, using OCR technology so that the contents can
be indexed for rapid retrieval. Your paper documents will then be digitally stored in our
system, fully searchable and preserved for the long term. Customers may choose an
annual scanning subscription, or elect to do a one-time project.
Document Categorization
Do you have boxes and boxes of paper but aren’t sure which document you really need
to keep? InfoPreserve will scan your paper documents and categorize them based on
the criteria you provide. You can then use those criteria to tag groups of documents
and to set retention time frames.
